Privacy Policy（Security policy）

  In promoting the "information infrastructure business" and "application service business", we provide total services, including business analysis, system design, software development and implementation, testing, operation and maintenance and high value-added solutions for markets such as network, security, healthcare, contact center CRM, internet services, financial engineering and software quality assurance through direct and indirect communication with agents, distributors and end users. We recognize that it is an important social responsibility for us to properly protect your personal information collected in promoting these businesses. Therefore, we have established the following personal information protection policy and will comply with it, as well as with the Act on the Protection of Personal Information, guidelines and other directives regarding the protection of personal information, and other relevant laws and regulations concerning the protection of personal information. 

Privacy Policy

１．Handling of personal information

２．Security management measures of personal information

To ensure the accuracy and safety of personal information, we will implement organizational, technical, and personnel safety management measures as required by laws and regulations and take necessary and appropriate measures to prevent unauthorized access, loss, destruction, alteration, or leakage of personal information. When entrusting all or part of the handling of personal information to a third party, we thoroughly examine their eligibility, establish necessary provisions to ensure appropriate management by the contractor, and require them to maintain the same strict standards of management. . In the event of an incident involving personal information, we will respond promptly and appropriately through corrective and preventive measures.

３．Compliance with laws and norms regarding personal information

We comply with laws and regulations regarding the handling of personal information, guidelines set by the government, and other norms.

４．Personal information protection system and continuous improvement

We will establish internal rules regarding personal information and establish a management system, and will continuously review and improve it for further protection of personal information. If you have any opinions, complaints or inquiries regarding our handling of personal information, please contact the following personal information inquiry contact point. In addition, if there is a change in the content of this privacy policy, we will promptly disclose and announce it through our website or by other appropriate means.

Basic Policy on the Handling of Individual Personal Numbers and Specific Personal Information

 We establish this Basic Policy in order to ensure, as an organization, the proper handling of Specific Personal Information.

１．Name of the Business Operator

 TechMatrix Corporation

２．Compliance with Laws and Guidelines

We handle InWe handle Individual Numbers and Specific Personal Information (hereinafter referred to as “Specific Personal Information, etc.”) in compliance with the “Act on the Use of Numbers to Identify a Specific Individual in Administrative Procedures (the “My Number Act”),the Act on the Protection of Personal Information, and the Guidelines for the Proper Handling of Specific Personal Information (for Business Operators).dividual Numbers and Specific Personal Information (hereinafter referred to as “Specific Personal Information, etc.”) in compliance with the “Act on the Use of Numbers to Identify a Specific Individual in Administrative Procedures (the “My Number Act”),the Act on the Protection of Personal Information, and the Guidelines for the Proper Handling of Specific Personal Information (for Business Operators).

３．Purpose of Use

４．Security Control Measures

We have established separate internal regulations entitled “Regulations on the Handling of Individual Numbers and Specific Personal Information” to prevent leakage, loss, or damage of Specific Personal Information, etc., and to ensure the proper management of Personal Numbers.

５．Outsourcing

６．Continuous Improvement

 We strive to continuously improve the handling of Specific Personal Information, etc

７．Disclosure of Specific Personal Information

When we receive a request for disclosure from the individual or their representative, we will respond without delay unless any of the following applies:

８．Contact Desk

For requests for disclosure, inquiries, or complaints regarding the handling of Specific Personal Information, etc., please contact:

Handling of Personal Information of Job Applicants

We will handle personal information of individuals who seek to become, or have sought to become, officers or employees of the company (including regular employees, contract employees, part-time employees, temporary employees, seconded employees, and temporary agency workers; hereinafter referred to as “Job Applicants”) as follows.

１．Acquisition of Job Applicants’ Personal Information

We collect personal information of Job Applicants, including their name, date of birth, address, telephone number, mobile phone number, educational background, and work history.

２．Purposes of Use of Job Applicants’ Personal Information

３．Voluntary Provision of Personal Information by Applicants

Job Applicants shall provide their information at their own discretion and responsibility and shall be solely responsible for the content of the personal information they provide.

４．Provision of Personal Information

Job Applicants shall provide their personal information at their own discretion and responsibility, and they shall be responsible for the accuracy and content of the personal information they provide.

５．Use and Disclosure of Personal Information

 We will not provide or disclose personal information of Job Applicants to third parties, nor use such information for purposes other than those stated above, without obtaining the consent of the Job Applicants, except in the following cases:

６．Procedures for Requests Regarding Disclosure, etc.

Please note that we cannot return submitted application documents or disclose information regarding evaluation results during the recruitment process. Personal information of Job Applicants who are not hired will be appropriately disposed of or deleted after the completion of the recruitment process. 

Handling of Personal Information of Officers and Employees

We handle the personal information of individuals regarding our officers, employees (including regular employees, contract employees, part-time employees, temporary employees, seconded employees, and temporary agency workers) and former employees (hereinafter referred to as “Employee Personal Information”) as follows.

１．Acquisition of Employee Personal Information

２．Use of Employee Personal Information

If we use Employee Personal Information for purposes other than those listed below, we will clearly specify the purpose of use and obtain prior consent from the individual each time.
1. Internal Disclosure Information (for internal communication)

2. Basic Information (for employment and personnel management, assignment, preparation of employee directories, payment of salaries, provision of benefits, social insurance procedures, legally required procedures, and other employment management purposes)

3. Compensation-Related Information (for determination and payment of salaries, withholding tax procedures, social insurance procedures, retirement benefits and welfare programs, and other employment management purposes)

4. HR Information (for understanding workforce capabilities, determining assignments and responsibilities, training and development, promotion and demotion, and other employment management purposes)

5. Family and Relatives Information (for determining salaries, withholding tax procedures, social insurance procedures, childcare and family care leave, welfare programs, and other employment management purposes)

6. Physical and Health Information (for health management, ensuring an appropriate working environment, leave of absence management, determining assignments, working hours management, and other employment management purposes)

 *Personal information of former employees is used for preparing various personnel data and for post-retirement communication.

３．Procedures for Requests Regarding Disclosure, etc.

When we receive a request regarding Employee Personal Information we hold—such as disclosure, correction (including addition or deletion), or suspension of use (including erasure)—we will respond after verifying the identity of the individual making the request.