Compliance

Compliance at TechMatrix

In accordance with the principles set forth in the Corporate Ethics Guidelines, TechMatrix defines compliance as the observance of laws, regulations, rules and various policies as well as maintaining high ethics as it conducts corporate business activities.
We believe that by continuing to conduct sound corporate business activities based on compliance with rules and ethics, we can earn the trust of many stakeholders, including shareholders, customers, business partners, and local communities, paving the way for increased corporate value.
Based on this thinking, TechMatrix has established the Compliance Standards of Conduct. We have set up various systems under the leadership of the Compliance Committee, which is chaired by top management.

Compliance Committee

The Compliance Committee consists of the Chair, Full-time Audit & Supervisory Board Members, the Officer in Charge of Compliance, the General Manager of the Human Resources Dept., and the General Manager of the Corporate Planning Dept. The President, who is the general supervisor of the compliance system, has been appointed as the Chair of the Compliance Committee.
The Compliance Committee will specifically clarify as much as possible any matters that may pose a risk of violating laws, regulations, and corporate ethics during the course of corporate activities. The committee will conduct education and awareness-raising activities for Officers and employees, as well as strive to rigorously ensure compliance with laws, regulations and corporate ethics, and make improvements as needed. In addition to regular meetings held twice a year, the committee will hold extraordinary meetings as necessary.

Contact Points for Whistleblowing

At TechMatrix, in cases where a problem has occurred, is occurring, or may occur from a compliance perspective, the problem is normally reported through worksite communication channels. However, the Company anticipates that there may be cases in which the particular situation makes reporting via worksite communication channels difficult. For this reason, in addition to the normal reporting route, the Company has established an internal reporting (whistleblowing) system to allow an informant who discovers a problem to directly report it to the contact points.

【Contact points】
　(1) Internal contact point
　(2) External contact point (external attorney)

【Reporting method】
Procedures via telephone and e-mail; reports may be made anonymously
　

Compliance Training

We believe that compliance at companies is implemented effectively when their officers and employees have a firm grasp of the significance of compliance, and act in line with it not only in corporate business activities but also in their daily lives in society. Based on this belief, we provide a variety of compliance training options.
Employees who were not affiliated with the Company at the time various training programs were offered due to the timing of when they joined the Company will receive training as needed when they join the Company. In addition to other measures, training materials are distributed to these employees.

Training details	Eligible staff
Insider trading	All Officers and employees
Harassment prevention	All Officers and employees
Diversity/Human rights	All Officers and employees
ISMS (information security management)	All Officers and employees
New employee training	New employees